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Sprint planning meeting template that plans for real capacity

A free sprint planning template: 10 slides with 3 polls, ready to run on Zoom, Google Meet, Teams or in the room.

Use this templateFree. Edit any slide or question.
Sprint planning template: title slide

What’s inside

  1. Sprint planning: Title slide1 · Title slide
  2. Sprint planning: Agenda2 · Agenda
  3. PollAnonymous

    How much time do you really have this sprint?

    1. AAll of it
    2. BMost of it
    3. CAbout half
    4. DVery little
    3 · Live poll
  4. Sprint planning: Section slide4 · Section slide
  5. Sprint planning: Discussion prompt5 · Discussion prompt
  6. Poll

    How confident are you in the estimates?

    1. ASolid
    2. BRough guesses
    3. CNo idea yet
    6 · Live poll
  7. Sprint planning: Key takeaways7 · Key takeaways
  8. Poll

    What do we cut if we run out of time?

    1. AThe nice-to-haves
    2. BCleanup work
    3. CThe riskiest item
    4. DNothing, we push
    8 · Live poll
  9. Sprint planning: Next steps9 · Next steps
  10. Sprint planning: Closing slide10 · Closing slide

About this sprint planning template

Sprint plans often fail before they start, because nobody checked how much time people really have. This sprint planning meeting template covers who has time, sizing the work, and agreeing what’s in and out. The discussion slide asks which piece of work is riskiest, so it gets attention early.

An anonymous poll asks how much time each person really has this sprint. A second poll checks confidence in the estimates, from solid to no idea yet. The last agrees what to cut if time runs out, such as the nice-to-haves. It suits scrum masters, engineering managers and product owners setting sprint scope.

When to use it

  • The start of every sprint, after the review and retro
  • Teams that often carry unfinished work into the next sprint
  • Planning around holidays, on-call or other team capacity limits

How to use it

  1. Use this template. All 10 slides land in your Slides, free. Edit the text on any slide, change any question, or add your own slides from a PDF.
  2. Run it. On a Zoom, Google Meet or Teams call, people answer in the meeting chat. In a room, they scan a QR code and answer on their phones. No app for anyone.
  3. See the room. Results land live, only you see who’s gone quiet, and a summary is ready when it ends.

More on live polls, quizzes and pick a volunteer.

More team meetings templates

FAQ

Sprint planning questions.

A sprint planning agenda should cover the sprint goal, team capacity, sizing the work and what’s in and out of scope. This template adds a plan for what to cut, so surprises don’t derail the sprint.